MINUTES OF THE EXECUTIVE SESSION
LEGAL AND PERSONNEL MATTERS
City Hall May 2, 2005
Conference Room 6:30
p.m.
Present: Mayor Kelly, Alderwoman Jepsen, Alderman Marshall,
Alderman Leahy, Alderman Golfin, Alderman Robertson,
Alderman Wynn, Alderman Cross.
City Attorney Murphy and City
Clerk/Administrator Seemayer.
Absent: Alderman Kramer.
Motion was made by Alderman
Cross, second by Alderman Marshall to enter into executive session, legal and
personnel matters at 6:30 p.m. All in favor
none opposed.
Resolution No. 918
Revised Resolution No. 918 and a
memo of understanding were distributed to all board members. Discussion was held whether to pass
Resolution No. 918 or not.
Motion was made by Alderman
Leahy, second by Alderman Golfin to place Resolution No. 918 on hold for
further review. All in favor none
opposed.
Exit Executive Session
Motion was made by Alderman Wynn,
second by Alderman Leahy to exit the executive session at 6:58 p.m. All in favor none opposed.
MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING
City Hall May 2, 2005
Council Chambers 7:00
p.m.
Present: Mayor Kelly, Alderwoman Jepsen, Alderman Marshall,
Alderman Leahy, Alderman Golfin, Alderman Robertson,
Alderman Wynn, Alderman Cross.
City Attorney Murphy, City
Clerk/Administrator Seemayer, Director of Economic
Development Shelton, City Treasurer Reynders and Executive Secretary Williams.
Absent: Alderman Kramer and Zoning Administrator Wolf.
CONSIDERATION AND APPROVAL OF
THE AGENDA OF THE REGULAR BOARD OF ALDERMEN MEETING OF MAY 2, 2005
Motion was made by Alderman
Robertson, second by Alderman Cross to approve and adopt the Agenda of the
Regular Board of Aldermen Meeting of May 2, 2005. Roll call: Alderwoman
Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes;
Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.
CONSIDERATION AND APPROVAL OF
THE MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF APRIL 18, 2005
Motion was made by Alderman
Golfin, second by Alderman Leahy to approve and adopt the Minutes of the
Regular Board of Aldermen Meeting of April 18, 2005. Roll call: Alderwoman
Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes;
Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.
PROCLAMATION – Helen
Barnhart
Motion was made by Alderman Wynn,
second by Alderman Marshall to approve the proclamation for Helen Barnhart on
the occasion of her 90th birthday.
All in favor none opposed.
BIDS – none
HEARING OF ANY MATTER OF
PUBLIC INTEREST UPON REQUEST OF ANY PERSON PRESENT – None
INTRODUCTIONS, READINGS, AND PASSAGE OF BILLS AND
RESOLUTIONS
Bill No. 5282 – Reciprocal
Easement Agreement
Motion was made by Alderman
Marshall, second by Alderman Leahy to place Bill No. 5282 on hold to be
reviewed by the Ways and Means Committee.
All in favor none opposed.
Bill No. 5281 – Lease Agreement with
Southern Sno
Motion was made by Alderman
Robertson, second by Alderman Cross to give Bill No. 5281 first and second
readings. Roll call: Alderwoman Jepsen, yes; Alderman Marshall,
yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Robertson, yes;
Alderman Wynn, yes; Alderman Cross, yes.
City Attorney Murphy gave Bill
No. 5281, AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A LEASE AGREEMENT ON
BEHALF OF THE CITY OF BRENTWOOD, MISSOURI, WITH RAYMOND A. DAVIS AND KAREN S.
DAVIS D/B/A SOUTHERN SNO, OF 8817 POWELL AVENUE, BRENTWOOD, MISSOURI 63144 FOR
RENTING A PORTION OF LAND IN MEMORIAL PARK; AND PROVIDING FOR THE EFFECTIVE
DATE OF THIS ORDINANCE, its first and second readings.
Alderman Golfin stated it was a
renewal of a lease that has already been granted in previous years.
Mayor Kelly stated that was
correct.
Motion was made by Alderman
Golfin, second by Alderman Leahy to approve and adopt Bill No. 5281. Roll call:
Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes;
Alderman Golfin, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman
Cross, yes.
The Mayor thereupon declared Bill
No. 5281 duly passed and signed same into approval thereof. Said Bill was given Ordinance No. 3978.
ACCOUNTS AGAINST THE CITY
Motion was made by Alderman
Marshall, second by Alderman Leahy to approve the warrant list dated
5/2/05. All in favor none opposed.
Alderwoman Jepsen asked about the
$2,600 in tree replacement cost that was on the warrant list. She asked if the trees were randomly planted
around the City.
Alderman Marshall stated many of
the trees were replacement trees that were removed under the gumball tree
removal program.
Mayor Kelly stated a number of
dead trees were replaced.
City Administrator Seemayer
stated a number of the trees were replaced because of the damaging storms from
last summer.
REPORT OF COMMITTEES AND DEPARTMENT HEADS:
Mayor’s Report
Appointment of New Director of Public Works
Mayor Kelly made a recommendation
to the Board of Aldermen to appoint Mark Payken as City Engineer, Director of
Public Works, Zoning Administrator and Building Official. Mr. Payken comes from the City of Crestwood
where he worked for fourteen years. For
the last year, he has been doing his own consulting work and he is very
qualified.
Mr. Payken came before the Board
and introduced himself as a professional engineer. He worked in Crestwood for a number of years and left that
employment. He welcomes the opportunity
to do a good job for Brentwood.
Alderman Golfin asked Mr. Payken
if he is a civil engineer.
Mr. Payken stated yes.
Alderman Leahy asked about the
degree educational arrangement on the resume.
Mr. Payken received the industrial engineering degree in 1979. He asked if the Bachelor of Science in Civil
Engineering obtained six years later were through night school.
Mr. Payken stated his first
degree was in industrial education. He
taught woodworking, drafting, etc. at a junior high school in North
County. He then left and went back to
school as a fulltime student during the day.
He basically switched careers.
Mayor Kelly stated the City
received fourteen applications. Staff
selected the top three candidates and they were interviewed. One of the things that set Mr. Payken apart
was his experience in Crestwood. He
lends himself to many of the same issues that Brentwood has, given the
character and age of the municipalities.
Mark was very successful there with high recommendations.
Motion was made by Alderman
Cross, second by Alderman Marshall to appoint Mark Payken as City Engineer,
Director of Public Works, Zoning Administrator and Building Official. Roll call:
Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes;
Alderman Golfin, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman
Cross, yes.
Alderman Leahy asked when would
Mr. Payken start to work for the City of Brentwood.
Mayor Kelly stated Mr. Payken
would start mid June.
Swearing-in Ceremony
Mayor Kelly stated the
swearing-in ceremony for newly elected officials would be held Thursday, May 5th
at 6:00 p.m. in the Council Chambers.
Everyone is welcome to attend.
National Day of Prayer
National Day of Prayer is
Thursday, May 5th. There will be a
prayer session from 12:00 to 1:00 p.m.
Tree City USA
Mayor Kelly stated the City
received the Tree City USA award last week for the 17th year. It was a privilege to receive the new flag
and plaque. He thanked the Public Works
and Parks Departments for doing an outstanding job. Their effort is what makes the City qualify for the Tree City USA
award.
Meridian
Mayor Kelly stated BJC has
announced they have signed a non-binding letter of intent to take 75,000 square
feet of office space at the Meridian.
They are going to be moving from two of their office buildings in
Clayton. They will be consolidating
those offices into one building, which will leave them with an additional
25,000 square feet for expansion. They
will be taking the entire top floor above EverBank.
Vacant and Rental Properties
Mayor Kelly reminded the Public
Works Committee about discussing the vacant homes and rental property
ordinance. There also needs to be some
type of time frame for building permits where they could go back and evaluate
them after they have been out for over a year.
Building Permit Limitations
Mayor Kelly stated one of the
things that they said was that they were going to have some changes to the ARB
ordinance. They needed to have some
building permit limitations. Items such
as fences, roofs, storm doors, replacement windows and siding replacement are
not items that need to go before the ARB to get permits for and people should
not have to wait two weeks to get something done. He asked that the Public Works Committee come up with a list of
things they would like to see changed or removed from the process. He also suggested that the Public Works
Committee get on the agenda for the Planning and Zoning Commission meeting next
week. Any changes the Public Works
Committee comes up with will have to go through the Planning and Zoning
Commission. In order to go through that
process and get something back before July 1st, they need to get
that process started.
Refinancing of Bonds
Mayor Kelly stated they are
starting the evaluation process for the refinancing of the Brentwood Square
bonds, which will be done this summer.
The initial estimate is a savings of approximately $570,000.
Mayor’s of Small Cities
Mayor Kelly stated he was elected
to serve as president of Mayor’s of Small Cities, which he greatly
accepted. They will be holding the
monthly meetings at Brentwood City Hall.
Mount Calvary Field
Mayor Kelly stated he met with
Pastor Darrell Zimmerman and Dan Cross from Mount Calvary Church. They are very much interested in the City
working out some type of lease agreement to use their field in the back of
Mount Calvary as a city park. They had
a preliminary meeting and threw out some different ideas from both sides of the
table. Once the details are worked out
he will present them to the Public Works Committee for review.
Coffee with the Mayor
Mayor Kelly stated at the Coffee
with the Mayor on May 27th at 9:00 a.m., they would have a guest
speaker who is a sergeant from the Glendale Police Department and one of
Brentwood’s detectives. They will be
talking about identity theft and computer predators dealing with children.
Public Safety Committee
– No report
Public Works Committee
Sewer Work
Alderman Golfin complimented the
Public Works Department for the sewer work they have been doing on the storm
water sewer, which has been a great advantage to Brentwood Forest on the
southwest corner. They have had a great
deal of soil erosion from the Yorkshire Estates because although they had good
detention requirements on their part the outfall from that detention tank was
eroding across the property of Brentwood Forest common ground. It eroded a trench six or eight feet
deep. Ultimately all that soil ran into
the Brentwood Forest lake and required extensive dredging of the lake
periodically. It is a great piece of
storm water work by the City.
Mayor Kelly stated it tied in
very well with MSD’s future plans. They
will be doing the sewer separation project.
They are doing part of that right now while construction is going on in
York Village.
City Engineer – No
report
Parks – No report
Zoning Administrator
– No report
Ways and Means Committee
– No further report
Planning and Zoning –
No report
City Attorney – No
report
City Clerk/Administrator
– No report
Director of Economic Development
Comprehensive Plan Update
Director of Economic Development
Shelton came before the Board and stated the Board has the monthly report from
the Comprehensive Plan Steering Committee.
The Committee is beginning to turn out a lot of information and have
gathered a lot of data through the surveys and visioning sessions. One exciting thing they are working on with
their web master is to get the documents placed on the City of Brentwood’s
website.
There will be a May 18th
meeting from 6:30 to 8:30 p.m. at the Brentwood High School cafeteria. There will be a citywide postcard sent out,
which would go to every resident in Brentwood.
Excise Commissioner
– No report
Library – No report
Municipal League – No report
Waste Management Commission
– No report
Storm Water Management
– No report
Communication – No
report
Insurance Committee
– No report
Historical Society
– No report
UNFINISHED BUSINESS
Trail System
Alderman Marshall asked for an
update on the trail system.
Mr. Shelton came before the Board
and stated they met with a resident that lives at the end of White Avenue close
to the proposed path. They met with the
consultants and they are looking at some suggestions that were made. The initial reaction was the location of the
bridge. It was not going to be able to
be moved because of the abutments the bridge would have to sit on.
Mayor Kelly stated the loudness
from the bridge was the concern with people walking over it. It was about 40 feet from the resident’s
property line. This change would have
moved it another 40 feet. It will be a
lot more expensive to do that.
Initially they thought that the bridge might be shorter. Even if it was at the same length, the
problem is it would have to be much steeper because the flood way of the creek
is lower there so you would have to raise it higher. Even though the water would never touch it, you cannot have that
obstruction in the creek. That is why
the abutments would have to be higher which would mean more retaining walls and
it would be much more expensive in order to do that.
Alderman Marshall asked if it is
possible to explore other alternatives as far as planting shrubs and trees,
etc., to keep down the noise
Mr. Shelton stated that is
exactly what they recommended so as not to take away from the grade and the
trail the way it was designed. You have
to utilize the money to buffer the residential area with some trees, etc.
Mayor Kelly stated the decking of
the bridge would also reduce the noise.
Alderman Robertson stated he
would like to encourage people to think about increasing their pedestrian
friendly parks and paths and increase their access safely around Brentwood
across Manchester Road, up and down parts of the City that don’t have walking
trails. They would like to investigate
some more grants and funding that would help them.
Alderman Marshall stated he
attended a meeting with Shady Creek Greenway.
They had some wonderful ideas for Brentwood Park with connecting
trails. In the next couple of years the
possibility of more trails are out there.
Mayor Kelly stated they are very
excited about that. They hope to tie
that system into Brentwood’s trail system.
They plan to have over 160 miles of continuous trails throughout St.
Louis.
NEW BUSINESS
Ward 3 Meeting
Ward 3 meeting will be held
Tuesday, May 31st at 7:00 p.m. City Hall.
ADJOURNMENT
Motion was made by Alderman Wynn,
second by Alderman Marshall to adjourn the meeting at 7:32 p.m. All in favor none opposed.
Pat Kelly, Mayor
Attest:
Chris Seemayer, City Clerk