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MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING

 

 

City Hall                                                                                                         October 6, 2003

Council Chambers                                                                                           7:00 p.m.

 

The Mayor led with the Pledge of Allegiance.

 

 

Present:            Alderman Moreno, Alderman Marshall, Alderman Leahy, Alderman Golfin, Alderman Robertson, Alderman Wynn, Alderman Cross.

 

                        City Attorney Murphy, City Clerk/Administrator Seemayer, Zoning Administrator Wolf, Treasurer Reynders, Executive Secretary Williams.

 

Absent:             Director of Economic Development Shelton.

 

CONSIDERATION AND APPROVAL OF THE AGENDA OF THE REGULAR BOARD OF ALDERMEN MEETING OF OCTOBER 6, 2003

 

Motion was made by Alderman Golfin, second by Alderman Marshall to approve the Agenda of the Regular Board of Aldermen Meeting of October 6, 2003.  Roll call:  Alderman Moreno, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

CONSIDERATION AND APPROVAL OF THE MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF SEPTEMBER 15, 2003

 

Motion was made by Alderman Robertson, second by Alderman Golfin to approve and adopt the Minutes of the Regular Board of Aldermen meeting of September 15, 2003.  Roll call:  Alderman Moreno, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

CONSIDERATION AND APPROVAL OF THE MINUTES OF THE SPECIAL BOARD OF ALDERMEN MEETING OF SEPTEMBER 24, 2003

 

Motion was made by Alderman Golfin, second by Alderman Robertson to approve and adopt the Minutes of the Special Board of Aldermen meeting of September 24, 2003. Roll call:  Alderman Moreno, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

Appointment of Alderman Ward 4

 

Mayor Kelly stated that Tom Kramer has been a resident of Brentwood for 10 years.  He has worked as a member of the Planning and Zoning Commission and has done an outstanding job representing the City.  He is also president of the Brentwood Forest Condo Association.  Mayor Kelly recommended Tom Kramer for Alderman of Ward 4.

 

Motion was made by Alderman Golfin, second by Alderman Wynn to approve the appointment of Tom Kramer as Alderman for Ward 4.  Roll call:  Alderman Moreno, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

Mayor Kelly administered the Oath of Office to Tom Kramer and welcomed him to the Board.

 

Swearing-in of Patrol Officer

 

Mayor Kelly asked Jacob Schmidt the new Patrol Officer for the Brentwood Police Department to come forward. 

 

Chief Knight came before the Board and said that Jacob Schmidt was born and raised in St. Louis County in the Spanish Lake area.  He graduated from Hazelwood East High School in 1998.  After graduating high school he joined the United States Marine Corp.  He was honorably discharged in 2002.  He went to the Eastern Missouri Police Academy and he graduated in September 2003 and was hired by the Brentwood Police Department.

 

Mayor Kelly administered the Oath of Office to Patrol Officer Jacob Schmidt and welcomed him to the department.

 

BIDS 

 

Trash Trucks

 

City Administrator Seemayer stated that bids were opened on September 22nd for the purpose of acquiring four new trash trucks as follows:

 

Downing Sales & Services, Inc.                        $371,836.00 Landmaster – Freightliner

                                                                        $379,835.28 King Cobra – Freightliner

                                                                        $363,084.88 New Way Cobra – Freightliner

                                                                        $375,680.00 Loadmaster – GMC

                                                                        $383,499.28 King Cobra – GMC

                                                                        $366,748.88 New Way – GMC

 

 

Armor Equipment                                             $404,904.00 – 5000 Heil – Freightliner

                                                                        $446,708.00 – 5000 Heil – International

 

 

The City has been using Dennis Wilson who will recommend the body and style that would be most appropriate for Brentwood.  He is looking at the cost, equipment, proximity of the facilities and the weight of the vehicles, which is important on the roads.

 

Surplus Property

 

City Administrator Seemayer stated bids were opened on September 22nd for the disposal of surplus property.  The high bids are as follows: 

 

Walter Wagner             Sweeper                                   $   250.00

Mike Wells                               Skid Loader                             $5,550.00

Walter Wagner             1994 Crown Victoria                $1,500.00

David James                             Wacker Temper                       $   125.00

Walter Wagner             Billy Goat Blower                     $   100.00

Bob Sharp                                Saw                                         $     37.77

Mike Wells                               Generator                                 $   205.00

Kenneth Payne                         Log Splitter                              $   326.00

Walter Wagner             Chipper                                    $   200.00

Rudy Dominguez                      Snow Blower                           $   129.00

Walter Wagner             Grader Blader                          $   100.00       

 

HEARING OF ANY MATTER OF PUBLIC INTEREST UPON REQUEST OF ANY PERSON PRESENT

 

Ralph Soebbing – 9406 White came before the Board and stated that he has lived on White Avenue for the past 40 years.  A letter addressed to Alderman Golfin was distributed to the Board.  The letter concerning the storm water/sanitary sewers in Brentwood is attached to the minutes.

 

Karen Smith – 8930 Harrison Avenue came before the Board and stated everyone should have a copy of the Parks and Storm Water/Sewer Funding data sheets.  Chris Seemayer submitted the data to the Storm Water Committee and it was placed in graph form.   She went over the report, which is attached to the minutes.

 

Kathryn Jepson – 2328 Annalee came before the Board and stated Resolutions No. 899 and 900 does not name the parks.  She asked where would the grants be applied.

 

Mayor Kelly stated the grants are for the completion of a trail from Memorial Park to Oak Tree Park and a bridge over Black Creek

 

Alderman Marshall stated that both of the grants are for the same project, they are just applying to different entities. 

 

Andy Truss – 2825 Brazeau came before the Board and asked if the City has considered where the four trash trucks are going to be parked?

 

Mayor Kelly responded yes.

 

INTRODUCTIONS, READINGS, AND PASSAGE OF BILLS AND RESOLUTIONS

 

Bill No. 5168

 

Mayor Kelly stated that City Attorney Murphy recommended Bill No. 5168 remain on hold.  The City had the property at 8734 Suburban Tracks appraised and submitted to the owner a letter with an offer to purchase the property at the appraised price.  They received a letter back from the owner stating that they could not negotiate with the City because they had the property under contract even though it was not subdivided.  The City hopes to work with the owner of Brentwood Plastics and the people that hold the contract and see if something could be worked out to purchase the property.  If they cannot do that they still feel it is in the best interest of the City to start the eminent domain process if the lot will be subdivided.  This is a vacant lot, in a flood plain and flood way.  Park land is the kind of uses those types of properties should be used for.  The soccer field that is there now used to be six or eight homes that were bought out by FEMA and turned into a park.  The property in question is right next-door to that park.

 

1st and 2nd Readings of Bill No. 5205

 

Motion was made by Alderman Cross, second by Alderman Marshall to give Bill No. 5205 first and second readings.  Roll call:  Alderman Moreno, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Kramer, abstain; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

City Attorney Murphy gave Bill No. 5205, AN ORDINANCE APPROVING AN INTERGOVERNMENTAL COOPERATION AGREEMENT WITH ST. LOUIS COUNTY, MISSOURI AND THE BI-STATE DEVELOPMENT AGENCY OF THE MISSOURI-ILLINOIS METROPOLITAN DISTRICT, its first and second readings.

 

Mayor Kelly stated a resolution was passed a few months ago stating how the City plans to fund the Strassner Road overpass.  Entering into the former agreement, Metro felt it was in their best interest that agreement be in ordinance form instead of resolution form.  This is the bill making that change.  The other change is Metro requested that there be a stipulation of subordinate TIF notes on the MLP project.  It is not a funding source.  This puts in place a bookkeeping mechanism so that if the subordinate TIF notes calculations are in there when the funds are expended they can keep track of the money and the interest when the City pays it back. 

 

Alderman Leahy pointed out that in the third paragraph whereas, it establishes the facilitation of the construction of the bridge but it also establishes the additional Metro link side passenger station.

 

City Administrator Seemayer responded that is referring to accommodating the future construction of the station. 

 

Motion was made by Alderman Golfin, second by Alderman Marshall to approve and adopt Bill No. 5205.  Roll call:  Alderman Moreno, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Kramer, abstain; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

The Mayor thereupon declared Bill No. 5205 duly passed and signed same into approval thereof.  Said Bill was given Ordinance No. 3908.

 

Resolutions No. 899 and 900 – Grant-in-aid

 

Mayor Kelly stated that Resolutions No. 899 and 900 is authorizing the City to apply for park grants for a bridge and additional trail work.

 

Motion was made by Alderman Leahy, second by Alderman Marshall to approve and adopt Resolutions No. 899 and 900.  Roll call:  Alderman Moreno, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Kramer, abstain; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

Resolution No. 901 – Establishment of TDD

 

Mayor Kelly stated Resolution No. 901 authorizes the City to enter into an intergovernmental agreement with St. Louis County for the TDD Strassner Road improvements.  The resolution establishes the boundaries and designates specifically what the funds will be spent on. 

 

Mark Grimm – Gilmore and Bell came before the Board and stated he has distributed a revised draft of the resolution, as well as a revised draft of the petition, which is an exhibit to the resolution.  You will see in the resolution a couple of proposed changes in the second whereas clause.  The first one is the change by Metro to clarify that the transportation development district would fund not only construction of the bridge but also design cost of the bridge.  The second change is the design and construction of a new Metro link station.  There were some additional revisions to the resolution, which Mr. Grimm noted for the Board. 

 

Alderman Leahy asked if the property numbers on the sixth line from the bottom of the paragraph in Exhibit A are correct.

 

City Administrator Seemayer responded that it would be verified. 

 

Motion was made by Alderman Robertson, second by Alderman Cross to approve and adopt Resolution No. 901.  Roll call:  Alderman Moreno, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Kramer, abstain; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

ACCOUNTS AGAINST THE CITY

 

Motion was made by Alderman Marshall, second by Alderman Golfin to approve the warrant list dated October 6th.  All in favor none opposed.

 

REPORTS OF COMMITTEES AND DEPARTMENT HEADS:

 

Mayor’s Report

 

Donation to Police Department

 

Mayor Kelly thanked OB Clarks for their support of the Police Department.  This past weekend OB Clarks had a golf tournament.  Every year they donate those funds to a charity in the area.  This year they selected Brentwood Police Department as beneficiary to those funds, which will provide new police bulletproof vests for the officers.  They raised over $10,000 to go towards those vests. 

 

Opening of Stores

 

October 24th is the scheduled date for the opening of Best Buy and Sports Authority at the DCM project on Hanley Road.   

 

Special Meeting

 

Tuesday, October 14th a Special Board of Alderman meeting will be held at 7:00 p.m. to address the storm water issues.

 

Wards 2 and 3 Meeting

 

Thursday, October 9th 7:00 p.m. a meeting of residents of Wards 2 and 3 will be held to discuss the TDD.  There will be two TDD’s on the April 2004 ballot.  One is for Manchester Road and the other is for the Strassner Road improvements to help fund the bridge.  He encouraged residents to attend that meeting.

 

Coffee with the Mayor

 

Friday, October 31st at 9:00 a.m. a Mayor’s meeting will be held.  Residents are encouraged to attend.

 

Public Hearing

 

Mayor Kelly stated that John King, Attorney representing West Community Credit Union requested that the public hearing scheduled for October 20th be postponed because he cannot attend that meeting.  The City will open the meeting on October 20th because it has already been publicized, but will not close it and carry it over to the following meeting. 

 

Trash Contract

 

The Ways and Means Committee approved the amount for the trash trucks earlier this year.  To a certain extent it is a reallocating of existing funds.  In the first year the City will save $45,000 by taking over trash service.  In the second year the City will save over $100,000.  The goal is to start Brentwood’s trash service in February and then start Rock Hill trash service in April.  In order to do that the Board needs to approve the purchase of the trash trucks.  The trucks need to be ordered as soon as possible so the City could have them by February.

 

N.B. West has said that the City could lease space on their upper lot to store the trash trucks or there is another location in Maplewood that a number of the trash companies lease space to leave their trucks overnight. 

 

The trucks will be funded for a five-year lease through additional COP (certificate of participation).  They have looked at leasing them from the manufacturers, bank loan, and certificate of participation.  The reason they are exploring the COP is that over that five-year payback schedule the average life of the interest is 2.5 percent.  The high interest rate in the fifth year is 2.9 percent.  It is a very attractive way of funding the upfront money in order to purchase the trucks. 

 

City Administrator Seemayer briefly went over the numbers.  The report is attached to the minutes.

 

Mayor Kelly stated that initially there would be a three-year contract with Rock Hill.

 

Alderman Leahy asked if a four year initial contract can be enter into to help off set the cost of the four trucks. 

 

Mayor Kelly stated that technically you cannot bind a future board to a contract like that and a board should not enter into a contract more than one year.  

 

Alderman Marshall stated that if it does not work out after the three years, the City could sell the trucks.

 

City Administrator Seemayer stated the program could be disbanded after three years and go back to the current status or the number of trucks could be reduced to meet the needs of Brentwood only. 

 

Alderman Golfin stated that previous evaluations and analysis showed that there was no economy of scale in serving only Brentwood.   

 

City Administrator Seemayer said there would be a huge financial incentive to encourage recycling in both Brentwood and Rock Hill.  The less yard waste you put out the less is taken to the landfill.  The more you recycle the better because you take it to the recycling center for free.  If you put it in trash cans, it cost $35.00 a ton. 

 

Alderman Kramer asked if the twice-weekly pickup would change in Brentwood Forest.

 

City Administrator Seemayer responded that it is not anticipated, although once a week pickup has been talked about.

 

Alderman Leahy stated that he is hesitant about ordering the trucks until an agreement is met between the City of Brentwood and the City or Rock Hill.

 

City Administrator Seemayer stated that they would not be ordered until that agreement is approved.  The City expects to have that by the next meeting.

 

Alderman Golfin asked if the trucks could be cancelled if something happens.

 

City Administrator Seemayer stated that the trucks could be cancelled up to a certain point.  Once you place the order they are going to start on the construction of the body. 

 

Motion was made by Alderman Marshall, second by Alderman Golfin to approve the purchasing of the trash trucks based on obtaining the agreement with the City of Rock Hill.  Roll call:  Alderman Moreno, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Kramer, abstain; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

City Administrator Seemayer stated that more than likely they would order the Heil 5000 with the freightliner body trucks for $404,904.00.  The other vehicles are too large for Brentwood streets. 

 

Committee Appointments

 

Mayor Kelly distributed a committee appointment list to the Board. 

 

Motion was made by Alderman Wynn, second by Alderman Marshall to adopt the committee appointment list.  All in favor none opposed.

 

RFP

 

Mayor Kelly stated the City would issue two RFP’s for redevelopment areas 1 and 3. 

 

Public Safety Committee – No report

 

Public Works Committee – No report

 

City Engineer – No report

 

Parks – No report

 

Zoning Administrator – No report

 

Ways and Means Committee

 

A Ways and Means Committee meeting will be held on Thursday, October 16th at 4:00 p.m.

 

Planning and Zoning – No report

 

City Attorney – No report

 

City Clerk/Administrator – No report

 

Director of Economic Development – No report

 

Excise Commissioner – No report

 

Library – No report

 

Municipal League – No further report

 

Waste Management Commission – No further report

 

Storm Water Management – No report

 

Communication – No further report

 

Insurance – No report

 

UNFINISHED BUSINESS - None

 

NEW BUSINESS - None

 

ADJOURNMENT

 

Motion was made by Alderman Robertson, second by Alderman Kramer to adjourn the meeting at 8:35 p.m.  All in favor none opposed.

                                                                                                                                               

Attest:                                                                                      Pat Kelly, Mayor

 

                                                           

Chris Seemayer, City Clerk