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MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING

 

 

City Hall                                                                                               September 18, 2006

Council Chambers                                                                                 7:00 p.m.

 

The Mayor led with the Pledge of Allegiance.

 

ROLL CALL

 

PRESENT:       Mayor Kelly, Alderwoman Clements, Alderman Marshall, Alderwoman Krewson, Alderman Kramer, Alderman Robertson, Alderman Wynn, Alderman Cross.

 

City Attorney Albrecht, City Clerk/Administrator Seemayer, Director of Planning and Development/Asst. City Administrator Denton and Executive Secretary Williams.

 

ABSENT:            Alderman Leahy and City Treasurer Reynders.

 

CONSIDERATION AND APPROVAL OF THE AGENDA OF THE REGULAR BOARD OF ALDERMEN MEETING OF SEPTEMBER 18, 2006

 

Motion was made by Alderwoman Clements, second by Alderman Marshall to amend the Agenda of the Regular Board of Aldermen Meeting of September 18, 2006 by placing Bill No. 5348 on hold.  Roll call:  Alderwoman Clements, yes; Alderman Marshall, yes; Alderwoman Krewson, yes; Alderman Kramer, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

CONSIDERATION AND APPROVAL OF THE MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF AUGUST 21, 2006

 

Motion was made by Alderman Kramer, second by Alderman Robertson to approve and adopt the Minutes of the Regular Board of Aldermen Meeting of August 21, 2006.  Roll call:  Alderwoman Clements, yes; Alderman Marshall, yes; Alderwoman Krewson, yes; Alderman Kramer, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

SWEARING-IN OF PATROL OFFICER

 

Chief Knight came before the Board and introduced the new Patrol Officer Matthew Morgan for the Brentwood Police Department.  Patrol Officer Morgan has been in law enforcement for approximately 9 ½ years.  He spent his first year as a reserve officer in Herculaneum.  His most recent assignment was in the Jefferson County Sheriff’s Department where he served for 8 ½ years as a patrol officer and detective.  He received numerous letters of commendation and appreciation. 

Matthew Morgan came before the Board and was sworn in by the Public Safety Committee Chair Clements.  

 

BIDS – None

 

HEARING OF ANY MATTER OF PUBLIC INTEREST UPON REQUEST OF ANY PERSON PRESENT

 

Students

 

Alderman Marshall announced that as part of a school project, two students were in the audience, Lindsey Hellwig and Angela Binch.

 

Breckenridge Industrial Bridge

 

Bob Kintz - #2 York Hills Drive came before the Board and stated that he is employed by Breckenridge Material and would like to see the City contribute to the Breckenridge Industrial Bridge.  The column in the middle of the bridge is causing flooding problems in that area.  The bridge is privately owned by the Breckenridge Industrial Park and they are asking the City to help pay for some of the engineering costs.  

 

Mike Kern - Attorney came before the Board and stated that he has been helping the trustees of the Breckenridge Industrial Park on the proposed project and he has worked with Breckenridge Material as well.  As he understands it, in the past Webster Groves and Brentwood were committed to contributing $25,000 each for the project.  Since then, they have had significant increases in the cost with an engineer estimate of $200,000 for the project and the bid came in $83,000 higher than that.  The utility relocation cost was $33,000 higher.  They had requested that Brentwood and Webster Groves contribute $55,000 each for the project.  Webster Groves committed to $48,000 and they would appreciate the City of Brentwood contributing $48,000 as well so the project could move forward and hopefully get started next week. 

 

Alderman Cross asked if the request is approved tonight and the project starts next week, how long would it take. 

 

Mr. Kern stated that Webber thought the project would be finished in a month.  The bridge would be closed for approximately 30 days.  They have arranged through Breckenridge Material to use the back entrance to their property during that time. 

 

Alderman Cross asked if the bridge would be rebuilt completely.

 

Mr. Kern stated that they had talked about potentially repairing the bridge.  They decided to address Brentwood’s and Webster Groves concerns to do a single span bridge, so there will be no structural supports in the creek.  The entire bridge will be removed and replaced. 

 

Alderman Cross asked if Brentwood businesses in Breckenridge Industrial Park are flooded because of the bridge.

 

Mayor Kelly stated that it has contributed, not only to the flooding in Breckenridge Industrial Park, but also the flooding on Manchester Road.  It has been an ongoing problem for a number of years with debris being caught underneath that bridge, backing up and causing flooding. 

 

Mayor Kelly stated that they did an assessment of the businesses in that area that will contribute their portion to replace the bridge, but they still had a shortfall that they were hoping the cities would make up the difference for.  The Ways and Means Committee talked about it at their meeting and it did not receive a favorable recommendation to the full Board to raise the amount from the $25,000 to the $48,000.  He asked that it be reconsidered at Board level and that they support the project and contribute the $48,000.  It is a storm water project and the funds are available to do it.  It will be a significant improvement in that area. 

 

Alderman Wynn asked why did the Ways and Means Committee give an unfavorable recommendation.

 

Alderman Marshall stated that in the past the City had received a grant to do some work to the bridge and they had asked Webster Groves to match it and Webster Groves did not.  As a storm water project and looking at the improvements it could make to Manchester Road and the businesses in the Breckenridge Industrial Park, he would be ready to reconsider and support it.

 

Mayor Kelly stated that the grant was to replace the bridge about 15 years ago.  At that time Webster Groves was not willing to contribute their portion, which would have been $20,000 and the entire bridge could have been replaced. 

 

City Administrator Seemayer stated that the City has the $25,000 available.  The City of Brentwood could pay a portion of it prior to January and then pay the balance in January and put it in the budget for next year as a storm water project, although it would actually be completed in this year.

 

Alderwoman Krewson stated that Brentwood’s emergency equipment has to cross that bridge and the fire engines are very heavy.

 

Mayor Kelly responded that the City’s emergency personnel are the first responders to that area.

 

Alderman Cross stated that they should support it.  In the past they have used storm water money to help residents and they should do the same for their businesses. 

 

Motion was made by Alderman Cross, second by Alderman Marshall to contribute the $48,000 to help fund the Breckenridge Industrial Bridge.  Roll call:  Alderwoman Clements, yes; Alderman Marshall, yes; Alderwoman Krewson, yes; Alderman Kramer, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

Presentation of 2005 Audit

 

Tammy Alsop/Partner – Hochschild, Bloom & Company came before the Board and stated that she is the lead auditor on the City’s audit.  Mrs. Alsop stated that the financial statement is broken down into three sections, which are the Introductory Section, Financial Section and Statistical Section.

 

Mrs. Alsop stated the Independent Auditor’s Report states the City received an unqualified opinion.  That is the highest form of assurance the City can receive on the financial statements.  She briefly went over some sections of the audit.  

 

Alderman Marshall asked City Administrator Seemayer if he could come up with some numbers on what the City pays and what residents save on trash, utility taxes, and the refinancing of the TIF bonds.

 

City Administrator Seemayer stated that things like trash and taxes waived, etc., are saving the residents about $1.7 million.  He would have to do some research on the refinancing of the bonds to give an accurate amount on that. 

  

Alderman Kramer stated that he was concerned about the City’s reserve.  For a city of this size, the amount of revenue that is taken in and the amount of expenses that they project, the fund balance seems low. 

 

Mrs. Alsop responded that it depends on what the City sets as its goal to keep in its reserve.  The GFOA recommends between 5% and 15% of expenditures.  The City has 8%, which is in between those numbers. 

 

Mayor Kelly stated that the City’s goal was to increase the reserve by $300,000 and they got it to around $315,000, which is a credit to City Administrator Seemayer and his staff because it was not budgeted.  It was done through looking and being penny-wise in the purchases throughout the year in all departments of the City. 

 

City Administrator Seemayer stated that the bulk of what they consider the reserve is the taxes they do not assess.  At one point their thought was to keep the reserve at about 25%.  They do not want to set a tax rate so high just to keep the money there.  They would rather have the tax available should they need it.  They would like to keep the figure that is waived as part of the equation because they have always had the ability to assess that but they do not.

 

Mayor Kelly stated that they had a refunding come due on the Promenade in August and the amounts were very positive.  It has put them on a level where they should be in mid-year of 2008.  That shows the success of the projects and makes the outlook brighter for the city in the future.

 

Mrs. Alsop thanked City Administrator Seemayer, Finance Officer Zimmer and the staff for the help and cooperation they receive every year.

 

Motion was made by Alderman Marshall, second by Alderman Wynn to accept the 2005 Audit.  All in favor none opposed.

 

Certificate of Financial Achievement Award

 

Mayor Kelly stated it is an honor for the City to receive a Certificate of Achievement for Excellence in Financial Reporting for the 6th year in a row.  It shows the dedication of the accounting staff with the leadership of Susan Zimmer as Finance Officer.  Susan Zimmer came before the Board and accepted the Certificate of Achievement for Excellence in Financial Reporting Award.

 

INTRODUCTIONS, READINGS, AND PASSAGE OF BILLS AND RESOLUTIONS

 

First and Second Readings of Bill No. 5349

 

Motion was made by Alderwoman Clements, second by Alderman Cross to give Bill No. 5349 first and second readings.  All in favor none opposed.

 

City Attorney Albrecht gave Bill No. 5349,AN ORDINANCE GRANTING APPROVAL OF A SITE DEVELOPMENT PLAN FOR PARKING LOT MODIFICATIONS AND A NEW BUILDING FACADE FOR AN OFFICE BUILDING AT PROPERTY NUMBERED 3021 BRENTWOOD BOULEVARD WHICH PERMITS UNDER THE PROVISIONS OF CHAPTER 25, SECTIONS 126 AND 260 OF THE BRENTWOOD CITY CODE THE DEVELOPMENT OF THAT SITE; PROVIDING THE CONDITIONS TO SUCH DEVELOPMENT; AND PROVIDING FOR THE EFFECTIVE DATE OF THIS ORDINANCE, its first and second readings.

 

Alderman Kramer read a synopsis of Bill No. 5349 as a Bill that approves a site plan for Millman Lumber at 3021 Brentwood Blvd. The site plan requirements include street shade trees, removal of the existing pole sign and removal of the existing chain link fence. The site plan was reviewed and approved by the Planning & Zoning Commission.

 

Motion was made by Alderman Cross, second by Alderman Marshall to approve and adopt Bill No. 5349.  Roll call:  Alderwoman Clements, yes; Alderman Marshall, yes; Alderwoman Krewson, yes; Alderman Kramer, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

The Mayor thereupon declared Bill No. 5349 duly passed and signed same into approval thereof.  Said Bill was given Ordinance No. 4041.

 

ACCOUNTS AGAINST THE CITY

 

Motion was made by Alderman Marshall, second by Alderman Robertson to approve the revised warrant list dated 9/18/06.  All in favor none opposed.

 

REPORTS OF COMMITTEES AND DEPARTMENT HEADS:

 

Committee Appointments

 

Mayor Kelly requested that Alderman Kramer be appointed to the Public Works Committee and Alderwoman Clements to the Ways and Means Committee.  He also requested that Debra Behrendt from Brentwood Forest be appointed to the Planning and Zoning Commission. 

 

Motion was made by Alderwoman Clements, second by Alderman Wynn to approve the appointments as noted.  All in favor none opposed.

 

Municipal League Meeting

 

Mayor Kelly stated the Municipal League monthly meeting would be held at City Hall in November. 

 

Public Safety Committee – No report

 

Public Works Committee – No report

 

Director of Planning and Development – No report

 

Ways and Means Committee – No further report

 

City Attorney – No report

 

City Clerk/Administrator – No report

 

Excise Commissioner – No report

 

Library – No report

 

Municipal League – No report

 

Communications – No further report

 

Insurance Committee – No report

 

Historical Society – No report

 

UNFINISHED BUSINESS

 

Students

 

Lindsey Hellwig and Angela Binch the two students attending the meeting came before the Board and introduced themselves. 

 

NEW BUSINESS

 

Comprehensive Plan

 

Alderman Kramer stated he and Alderman Cross attended the planning session that was held on September 14th by the Comprehensive Plan Steering Committee.  The Planning and Zoning Commission has accepted the Comprehensive Plan and it is up to the Board to ratify that adoption.  The consensus was that the Plan was a very accurate reflection of the residents’ input and comments.  They talked about the planning recommendations that may or may not have been within the Plan, whether or not they got to the actual point of making a recommendation or just giving them the data so that they could take the next step.  It seems as though the Plan was as full as it could be with information for all of them to consider taking that next step without perhaps being led by a recommendation.  There were topics of consideration going back to the previous Comprehensive Plan in 1991 where that Plan drove at least two different developments in Brentwood.  In this particular case, this Plan does not do that.  It leaves it up to the city fathers and the community to make that step.

 

Alderman Cross stated that she was under the impression that the Planning and Zoning Commission adopts the Comprehensive Plan and they have already done that. 

 

Mayor Kelly stated the Comprehensive Plan is a guideline.  It is a tool for the Planning and Zoning Commission to look at when developments are proposed.  He does not think the 1991 Comprehensive Plan drove any projects.  All of the projects in Brentwood have been initiated by the property owners.   The Comprehensive Plan was the guideline that determined whether their desires as property owners fell into the wishes of a community as a whole.  The City will hold one more public session and then it will come back to the full Board and will be approved by a resolution.  Legally the Board of Aldermen cannot adopt a comprehensive plan as an ordinance. 

 

Brentwood Days

 

Alderman Wynn thanked everyone for one of the most wonderful Brentwood Days. 

 

Mayor Kelly stated the staff worked very hard in putting that together and they appreciate all of their hard work.

 

Update on the Rosalie Trail/Bridge

 

Alderman Marshall stated that the bridge is in place.  He apologized to the residents in Ward 2 that were affected by the power outage.  When Ameren UE turned the electricity off to move some lines the pole snapped because it was rotten.  Through the help of Street Superintendent Nahmensen, they were able to temporarily move the lines to an existing pole and the power was restored. 

 

ADJOURNMENT

 

Motion was made by Alderwoman Clements, second by Alderman Wynn to adjourn the meeting at 8:00 p.m.  All in favor none opposed.

 

                                                                                                                                               

                                                                                                Pat Kelly, Mayor

 

Attest:

 

                                               

Chris Seemayer, City Clerk