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MINUTES OF THE EXECUTIVE SESSION

LEGAL AND PERSONNEL MATTERS

 

City Hall                                                                                                           May 2, 2005

Conference Room                                                                                       6:30 p.m.

 

Present:            Mayor Kelly, Alderwoman Jepsen, Alderman Marshall, Alderman Leahy,                          Alderman Golfin, Alderman Robertson, Alderman Wynn, Alderman                                 Cross.

 

                        City Attorney Murphy and City Clerk/Administrator Seemayer.

 

Absent:            Alderman Kramer.

 

Motion was made by Alderman Cross, second by Alderman Marshall to enter into executive session, legal and personnel matters at 6:30 p.m.  All in favor none opposed.

 

Resolution No. 918

 

Revised Resolution No. 918 and a memo of understanding were distributed to all board members.  Discussion was held whether to pass Resolution No. 918 or not.

 

Motion was made by Alderman Leahy, second by Alderman Golfin to place Resolution No. 918 on hold for further review.  All in favor none opposed.

 

Exit Executive Session

 

Motion was made by Alderman Wynn, second by Alderman Leahy to exit the executive session at 6:58 p.m.  All in favor none opposed.

 

 

 

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING

 

 

City Hall                                                                                                           May 2, 2005

Council Chambers                                                                                             7:00 p.m.

 

Present:            Mayor Kelly, Alderwoman Jepsen, Alderman Marshall, Alderman Leahy,                          Alderman Golfin, Alderman Robertson, Alderman Wynn, Alderman                                 Cross.

 

                        City Attorney Murphy, City Clerk/Administrator Seemayer, Director of                                Economic Development Shelton, City Treasurer Reynders and Executive                                  Secretary Williams.

 

Absent:            Alderman Kramer and Zoning Administrator Wolf.

 

CONSIDERATION AND APPROVAL OF THE AGENDA OF THE REGULAR BOARD OF ALDERMEN MEETING OF MAY 2, 2005

 

Motion was made by Alderman Robertson, second by Alderman Cross to approve and adopt the Agenda of the Regular Board of Aldermen Meeting of May 2, 2005.   Roll call:  Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

CONSIDERATION AND APPROVAL OF THE MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF APRIL 18, 2005

 

Motion was made by Alderman Golfin, second by Alderman Leahy to approve and adopt the Minutes of the Regular Board of Aldermen Meeting of April 18, 2005.  Roll call:  Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

PROCLAMATION – Helen Barnhart

 

Motion was made by Alderman Wynn, second by Alderman Marshall to approve the proclamation for Helen Barnhart on the occasion of her 90th birthday.  All in favor none opposed.

 

BIDS – none

 

HEARING OF ANY MATTER OF PUBLIC INTEREST UPON REQUEST OF ANY PERSON PRESENT – None

 

INTRODUCTIONS, READINGS, AND PASSAGE OF BILLS AND RESOLUTIONS

 

Bill No. 5282 – Reciprocal Easement Agreement

 

Motion was made by Alderman Marshall, second by Alderman Leahy to place Bill No. 5282 on hold to be reviewed by the Ways and Means Committee.  All in favor none opposed.

 

Bill No. 5281 – Lease Agreement with Southern Sno

 

Motion was made by Alderman Robertson, second by Alderman Cross to give Bill No. 5281 first and second readings.  Roll call:  Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

City Attorney Murphy gave Bill No. 5281, AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A LEASE AGREEMENT ON BEHALF OF THE CITY OF BRENTWOOD, MISSOURI, WITH RAYMOND A. DAVIS AND KAREN S. DAVIS D/B/A SOUTHERN SNO, OF 8817 POWELL AVENUE, BRENTWOOD, MISSOURI 63144 FOR RENTING A PORTION OF LAND IN MEMORIAL PARK; AND PROVIDING FOR THE EFFECTIVE DATE OF THIS ORDINANCE, its first and second readings.

 

Alderman Golfin stated it was a renewal of a lease that has already been granted in previous years. 

 

Mayor Kelly stated that was correct.

 

Motion was made by Alderman Golfin, second by Alderman Leahy to approve and adopt Bill No. 5281.   Roll call:  Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

The Mayor thereupon declared Bill No. 5281 duly passed and signed same into approval thereof.  Said Bill was given Ordinance No. 3978.

 

ACCOUNTS AGAINST THE CITY

 

Motion was made by Alderman Marshall, second by Alderman Leahy to approve the warrant list dated 5/2/05.  All in favor none opposed.

 

Alderwoman Jepsen asked about the $2,600 in tree replacement cost that was on the warrant list.  She asked if the trees were randomly planted around the City.

 

Alderman Marshall stated many of the trees were replacement trees that were removed under the gumball tree removal program. 

 

Mayor Kelly stated a number of dead trees were replaced. 

 

City Administrator Seemayer stated a number of the trees were replaced because of the damaging storms from last summer.

 

REPORT OF COMMITTEES AND DEPARTMENT HEADS:

 

Mayor’s Report

 

Appointment of New Director of Public Works

 

Mayor Kelly made a recommendation to the Board of Aldermen to appoint Mark Payken as City Engineer, Director of Public Works, Zoning Administrator and Building Official.  Mr. Payken comes from the City of Crestwood where he worked for fourteen years.  For the last year, he has been doing his own consulting work and he is very qualified. 

 

Mr. Payken came before the Board and introduced himself as a professional engineer.  He worked in Crestwood for a number of years and left that employment.  He welcomes the opportunity to do a good job for Brentwood.

 

Alderman Golfin asked Mr. Payken if he is a civil engineer.

 

Mr. Payken stated yes.

 

Alderman Leahy asked about the degree educational arrangement on the resume.  Mr. Payken received the industrial engineering degree in 1979.  He asked if the Bachelor of Science in Civil Engineering obtained six years later were through night school.

 

Mr. Payken stated his first degree was in industrial education.  He taught woodworking, drafting, etc. at a junior high school in North County.  He then left and went back to school as a fulltime student during the day.  He basically switched careers.    

 

Mayor Kelly stated the City received fourteen applications.  Staff selected the top three candidates and they were interviewed.  One of the things that set Mr. Payken apart was his experience in Crestwood.  He lends himself to many of the same issues that Brentwood has, given the character and age of the municipalities.  Mark was very successful there with high recommendations. 

 

Motion was made by Alderman Cross, second by Alderman Marshall to appoint Mark Payken as City Engineer, Director of Public Works, Zoning Administrator and Building Official.  Roll call:  Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

Alderman Leahy asked when would Mr. Payken start to work for the City of Brentwood.

 

Mayor Kelly stated Mr. Payken would start mid June. 

 

Swearing-in Ceremony 

 

Mayor Kelly stated the swearing-in ceremony for newly elected officials would be held Thursday, May 5th at 6:00 p.m. in the Council Chambers.   Everyone is welcome to attend.

 

National Day of Prayer

 

National Day of Prayer is Thursday, May 5th.  There will be a prayer session from 12:00 to 1:00 p.m. 

 

Tree City USA

 

Mayor Kelly stated the City received the Tree City USA award last week for the 17th year.  It was a privilege to receive the new flag and plaque.  He thanked the Public Works and Parks Departments for doing an outstanding job.  Their effort is what makes the City qualify for the Tree City USA award.

 

Meridian

 

Mayor Kelly stated BJC has announced they have signed a non-binding letter of intent to take 75,000 square feet of office space at the Meridian.  They are going to be moving from two of their office buildings in Clayton.  They will be consolidating those offices into one building, which will leave them with an additional 25,000 square feet for expansion.  They will be taking the entire top floor above EverBank.

 

Vacant and Rental Properties

 

Mayor Kelly reminded the Public Works Committee about discussing the vacant homes and rental property ordinance.  There also needs to be some type of time frame for building permits where they could go back and evaluate them after they have been out for over a year.

 

Building Permit Limitations

 

Mayor Kelly stated one of the things that they said was that they were going to have some changes to the ARB ordinance.  They needed to have some building permit limitations.  Items such as fences, roofs, storm doors, replacement windows and siding replacement are not items that need to go before the ARB to get permits for and people should not have to wait two weeks to get something done.  He asked that the Public Works Committee come up with a list of things they would like to see changed or removed from the process.  He also suggested that the Public Works Committee get on the agenda for the Planning and Zoning Commission meeting next week.  Any changes the Public Works Committee comes up with will have to go through the Planning and Zoning Commission.  In order to go through that process and get something back before July 1st, they need to get that process started. 

 

Refinancing of Bonds

 

Mayor Kelly stated they are starting the evaluation process for the refinancing of the Brentwood Square bonds, which will be done this summer.  The initial estimate is a savings of approximately $570,000. 

 

Mayor’s of Small Cities

 

Mayor Kelly stated he was elected to serve as president of Mayor’s of Small Cities, which he greatly accepted.  They will be holding the monthly meetings at Brentwood City Hall.

 

Mount Calvary Field

 

Mayor Kelly stated he met with Pastor Darrell Zimmerman and Dan Cross from Mount Calvary Church.  They are very much interested in the City working out some type of lease agreement to use their field in the back of Mount Calvary as a city park.  They had a preliminary meeting and threw out some different ideas from both sides of the table.  Once the details are worked out he will present them to the Public Works Committee for review.

 

Coffee with the Mayor

 

Mayor Kelly stated at the Coffee with the Mayor on May 27th at 9:00 a.m., they would have a guest speaker who is a sergeant from the Glendale Police Department and one of Brentwood’s detectives.  They will be talking about identity theft and computer predators dealing with children. 

 

Public Safety Committee – No report

 

Public Works Committee

 

Sewer Work

 

Alderman Golfin complimented the Public Works Department for the sewer work they have been doing on the storm water sewer, which has been a great advantage to Brentwood Forest on the southwest corner.  They have had a great deal of soil erosion from the Yorkshire Estates because although they had good detention requirements on their part the outfall from that detention tank was eroding across the property of Brentwood Forest common ground.  It eroded a trench six or eight feet deep.  Ultimately all that soil ran into the Brentwood Forest lake and required extensive dredging of the lake periodically.  It is a great piece of storm water work by the City.

 

Mayor Kelly stated it tied in very well with MSD’s future plans.  They will be doing the sewer separation project.  They are doing part of that right now while construction is going on in York Village.

 

City Engineer – No report

                       

Parks – No report

 

Zoning Administrator – No report

 

Ways and Means Committee – No further report

 

Planning and Zoning – No report

 

City Attorney – No report

 

City Clerk/Administrator – No report

 

Director of Economic Development

 

Comprehensive Plan Update

 

Director of Economic Development Shelton came before the Board and stated the Board has the monthly report from the Comprehensive Plan Steering Committee.  The Committee is beginning to turn out a lot of information and have gathered a lot of data through the surveys and visioning sessions.  One exciting thing they are working on with their web master is to get the documents placed on the City of Brentwood’s website. 

 

There will be a May 18th meeting from 6:30 to 8:30 p.m. at the Brentwood High School cafeteria.  There will be a citywide postcard sent out, which would go to every resident in Brentwood.

 

Excise Commissioner – No report

 

Library – No report

 

Municipal League – No report

 

Waste Management Commission – No report

 

Storm Water Management – No report

 

Communication – No report

 

Insurance Committee – No report

 

Historical Society – No report

 

UNFINISHED BUSINESS

 

Trail System

 

Alderman Marshall asked for an update on the trail system.

 

Mr. Shelton came before the Board and stated they met with a resident that lives at the end of White Avenue close to the proposed path.  They met with the consultants and they are looking at some suggestions that were made.  The initial reaction was the location of the bridge.   It was not going to be able to be moved because of the abutments the bridge would have to sit on. 

 

Mayor Kelly stated the loudness from the bridge was the concern with people walking over it.  It was about 40 feet from the resident’s property line.  This change would have moved it another 40 feet.  It will be a lot more expensive to do that.  Initially they thought that the bridge might be shorter.  Even if it was at the same length, the problem is it would have to be much steeper because the flood way of the creek is lower there so you would have to raise it higher.   Even though the water would never touch it, you cannot have that obstruction in the creek.  That is why the abutments would have to be higher which would mean more retaining walls and it would be much more expensive in order to do that. 

 

Alderman Marshall asked if it is possible to explore other alternatives as far as planting shrubs and trees, etc., to keep down the noise

 

Mr. Shelton stated that is exactly what they recommended so as not to take away from the grade and the trail the way it was designed.  You have to utilize the money to buffer the residential area with some trees, etc.

 

Mayor Kelly stated the decking of the bridge would also reduce the noise.

 

Alderman Robertson stated he would like to encourage people to think about increasing their pedestrian friendly parks and paths and increase their access safely around Brentwood across Manchester Road, up and down parts of the City that don’t have walking trails.  They would like to investigate some more grants and funding that would help them. 

 

Alderman Marshall stated he attended a meeting with Shady Creek Greenway.  They had some wonderful ideas for Brentwood Park with connecting trails.  In the next couple of years the possibility of more trails are out there. 

 

Mayor Kelly stated they are very excited about that.  They hope to tie that system into Brentwood’s trail system.  They plan to have over 160 miles of continuous trails throughout St. Louis. 

 

NEW BUSINESS

 

Ward 3 Meeting

 

Ward 3 meeting will be held Tuesday, May 31st at 7:00 p.m. City Hall.

 

ADJOURNMENT

 

Motion was made by Alderman Wynn, second by Alderman Marshall to adjourn the meeting at 7:32 p.m.   All in favor none opposed.

 

 

 

                                                                                                                                               

                                                                                                Pat Kelly, Mayor

 

Attest:

 

                                               

Chris Seemayer, City Clerk