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MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING

 

 

City Hall                                                                                               September 20, 2004

Council Chambers                                                                                 7:00 p.m.

 

The Mayor led with the Pledge of Allegiance.

 

Present:            Mayor Kelly, Alderwoman Jepsen, Alderman Marshall, Alderman Leahy, Alderman Golfin, Alderman Kramer, Alderman Robertson, Alderman Wynn, Alderman Cross.

 

                        City Attorney Murphy, City Clerk/Administrator Seemayer, Zoning Administration Wolf, Director of Economic Development Shelton and City Treasurer Reynders.

 

Absent:             Executive Secretary Williams.

 

CONSIDERATION AND APPROVAL OF THE AGENDA OF THE REGULAR BOARD OF ALDERMEN MEETING OF SEPTEMBER 20, 2004

 

Mayor Kelly requested a presentation for the Brentwood Golf Tournament be added to the agenda after Proclamations.

 

Motion was made by Alderman Golfin, second by Alderman Wynn to amend the Agenda of the Regular Board of Aldermen Meeting of September 20, 2004 by adding a presentation for the Brentwood Golf Tournament after Proclamations.  Roll call:  Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Kramer, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

Motion was made by Alderman Kramer, second by Alderman Robertson to approve and adopt the Agenda of the Regular Board of Aldermen Meeting of September 20, 2004 as amended.  Roll call:  Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Kramer, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

CONSIDERATION AND APPROVAL OF THE MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF AUGUST 16, 2004

 

Motion was made by Alderman Golfin, second by Alderman Marshall to approve and adopt the Minutes of the Regular Board of Aldermen Meeting of August 16, 2004 as presented.  Roll call:  Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Kramer, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

Proclamations – Constitution Week and Bible Week

 

Motion was made by Alderman Marshall, second by Alderman Cross to accept the Proclamations for Constitution Week and Bible Week by acclamation.  There were no objections. 

 

Presentation Golf Tournament

 

Mayor Kelly stated that he is very happy to be making a presentation from the Golf Tournament this year.  The recipients of the Golf Tournament were the Brentwood Congregational Early Childhood Center, St. Mary Magdalen Athletic Association and Brentwood Foundation.

 

Betty Edelman - Brentwood Foundation came before the Board and stated that the Foundation has been in effect for four years.   Dr. Cleary, the past Superintendent for Brentwood Schools started it.  They raise money to be used for teacher grants in the Brentwood School District.  Teachers who have innovative programs that perhaps do not fit into the school district’s budget.  They also give grants to students who would like to attend a summer enrichment program.  In the past four years they have awarded approximately $20,000.  They appreciate the funds from the golf tournament every year, which helps them quite a bit. 

 

2003 Financial Report

 

Michael Williams – Partner - Hochschild, Bloom & Co., CPA Firm came before the Board and stated he would be going over the 2003 Financial Report.  Mr. Williams stated that there were some changes this year compared to prior years.  The report comprises of a Certificate of Achievement for Excellence in Financial Reporting, which means that the City goes through the extra effort of providing additional information in its report to comply with the GFOA Certificate of Achievement Requirements.  He briefly went over the key points of the report.  He stated that there are no qualifications, which is called an unqualified report or a clean opinion on the statements.

 

Alderwoman Jepsen asked if the report is going to be available in the library.

 

City Administrator Seemayer stated yes. 

 

Alderwoman Jepsen asked why were the TIF obligations shown in the report.

 

Alderman Marshall stated that one of the partners of the Hochschild, Bloom & Co. stated that because of GASB they have to show that in the financial report now.

 

Mr. Williams stated that similar to what other cities have found they research it and talked to GFOA and GASB.  You have to put those liabilities in there because they are debts in the name of the City.  All that becomes a city activity as opposed to something else. 

 

Alderwoman Jepsen stated while it looks like the City is so in the red it is really that those are not obligations of the City. 

 

Mr. Williams stated they are not obligations of the City.  They are special debts that are to be paid off from the special revenue.  All the cities that have TIF debt are in similar positions.  They have negative net asset balances. 

 

Alderman Leahy stated as an operating budget for the City of Brentwood they are running deep into the reserves to the point that he is curious what Hochschild, Bloom & Co. would recommend as a sufficient enough reserves for the City to look to maintain, so they don’t end up in a fiscal problem. 

 

Mr. Williams stated the old rule used to be there was no guidance on that.  Recently the GFOA has issued some guidance relating to the amount of reserves that you should keep.  The GFOA being the nationwide Government Financial Officers Association.  They have some rules of how much potentially you could keep in fund balance.  The situation could be different depending on the type of fund, revenues and what you expect in the future. 

 

Mayor Kelly stated that is a very good point with respect to the reserves.  The Board needs to look at those reserves every year and remember that they need to try to bring the reserves up in any way that they can.   The City should have at least 25% of the annual budget in reserves.  

 

Mayor Kelly thanked Susan Zimmer, Finance Officer for her hard work on a daily basis, helping to put this report together and tracking the funds. 

 

Bids – Surplus Property Sale

 

City Administrator Seemayer stated the City opened bids on August 31st to dispose of some surplus property.  The surplus property included three 1998 Ford Crown Victoria Vehicles and a 1979 Ford F-600 Bucket Truck.  The high bids are as follows:  Vehicle #1 $3,727, Vehicle #2 $3,414, Vehicle #3 $2,827.  The high bid for the 1979 Ford F-600 was $2,576.

 

Public Hearing – 7:25 p.m. – Amendment Chapter 25 – Continued

 

Mayor Kelly announced the continued public hearing for amending Chapter 25 with respect to the brick ordinance would now be heard at 7:25 p.m. 

 

There were no comments from the audience. 

 

The public hearing would be continued to the next meeting.

 

HEARING OF ANY MATTER OF PUBLIC INTEREST UPON REQUEST OF ANY PERSON PRESENT

 

Barb Hughes – 2001 Urban came before the Board and stated she had a booth at Brentwood Days and handed out lots of information including contact information for members of the Board of Aldermen.  The word is spreading and people are starting to get pretty excited about the prospect of a dog park.  She spoke to Alderman Cross about getting on the agenda for the Public Works Committee.  She would appreciate some publicity from the City to try to get people a little more aware.  The dog park is one of the functions of a parks department that can be profitable.  They do not have to spend that many tax dollars because the funds could be raised to buy the fence, etc. 

 

Gale Goodnow came before the Board and stated she lived at 9165 Wrenwood for ten years and now she is a Glendale resident.    She spoke on behalf of citizens for a dog park and distributed a list of the top ten reasons why it is important for Brentwood to build a dog park.

 

Barb Dorries – 2610 Helen came before the Board and stated she is directing all her comments to the storm water problems on Helen Avenue.  They have had several meetings and a study has been done.  She wants to make sure they have everybody on board supporting the problems, so they can get some sort of corrections made. 

 

Rick Bauer – 2850 Lawndell came before the Board and asked if Bill No. 5253 regarding tree preservation will be voted on this evening.

 

Mayor Kelly stated no.  Alderman Marshall will request it be put on hold for review by the Public Works Committee.

 

Mr. Bauer stated if a local tree company is going to remove a tree would they be required to have an arborist on staff.

 

Alderman Marshall stated that the Planning and Zoning Commission asked him to put a residential portion into the bill, which he did.  He brought it back and it was not supported by the Planning and Zoning Commission and they did not vote on it.  He then took the residential portion out of it.  As it stands the only place that a resident is affected is any tree equal to 20 inches or greater needs to be taken down by a certified tree removal company with proof of insurance and the appropriate paperwork.  The idea is to prevent people from taking down trees that are too big.  That company would not have to have an arborist on staff.  If a commercial company or a developer comes in and wants to tear down a house and put up trees, he is requesting a tree inventory from that company in respect to the trees that are on the premises to define which is a viable tree.  It goes into the penalty for taking down any of the trees. 

 

Mr. Bauer stated that he would like to see some clarification of the first paragraph on page 3.  For example, as a property owner if he wanted to add an addition on the back of his house and there was a tree of 20 inches or greater and he met the requirements as far as setbacks and code, and the tree happens to be in the way and took the tree down then he could possibly be held liable to his neighbor.

 

Alderman Marshall stated if there is money in the preservation fund that neighbor could petition the fund.  It will in no way affect the property owner that is removing the tree. 

 

Staurt Clark – came before the Board and thanked everyone for the support to the parks in Brentwood.  He and his children have spent numerous hours in the parks.  He fully supports parks and trails.  As he read the papers last week he came across an article about the City of Brentwood supporting and spreading mulch at Mt. Calvary Church.  The article just did not sit right with him.  He has spent numerous hours at Mt. Calvary playing with his kids and he fully supports what was done by the City of Brentwood to spread mulch there.  He is not a member at Mt. Calvary but they have been more than open to let he and teams play there.   The position that City Administrator Seemayer was put in seemed to be ridiculous.  As a citizen in Ward 1 he expressed his support for the parks and the parks and recreation department in Brentwood. 

 

Alderwoman Jepsen stated that the direction of the article was that a church that is not doing anything for the people downhill from it which is causing their homes to flood is now receiving money from parks and recreation and the storm water fund where the money is to be split.  The storm water fund is grossly under funded and the parks department is getting all the money.  Property that is flooding these people’s homes is getting the money that they feel should be going to fix the problem.

 

Greg Reynders – 2007 Parkridge came before the Board and commented relative to the newspaper article.  The City should reciprocate in using its labor to help those businesses and residents.  Businesses, whether private or public, should not be of concern especially where they are allowing the city to use their property. It builds great comradery with not only the businesses but also the citizens.  It should not take a vote of the Board.  It should be left to the discretion of the City Administrator to run the business at hand.  If a resident or business owner ask police department to look after their home or business because they are out of town, are they going to be told no, that they can afford a lock or to put a better lock on the door.  He would hope that is not the position of the Board.  Alderwoman Jepson was quoted in the article as saying “for people who suffer flooding to look out of their windows and see people from the very department that’s taking all the money, working at the church is a huge slap in the face”.    He reminded Alderwoman Jepsen and the Board that no one department takes money from another.  The Board sets the budget and they determine who gets the money.

 

Jerry Meers – 9006 W. Swan Circle and member of Mt. Calvary Church came before the Board and stated that he counted the number of gates in the area.  There were at least eight properties that had gates opening up to that private entity and places that have access to that property.  He was very offended by that article.

 

Alderwoman Jepsen stated that she responded to phone calls from people in her ward who were very upset about what they were seeing.   She has delivered a letter to Mr. Seemayer asking him what are the criteria.  Who decides? What part of every department’s budget is open for this?  If they are going to do it for some, they need to do it for all.  Her feeling is until they are all living the same base existence, in particular in relationship to storm water, they need to sit on their pennies.  When they have extra tax money let them be magnanimous and give every department a little bit. 

 

Mr. Meers asked if people’s basements are flooding on account of the church.

 

Alderwoman Jepsen responded there is an enormous amount of runoff from the property that comes in window wells.  Residents downhill have tried to build some berms to channel the water out of their yards.  If it does not come in the window wells it overloads the storm sewers and comes up through their drains.

 

Alderman Marshall stated that he has talked to many residents at the festival over the weekend.   As far as Mt. Calvary is concerned the water is being diverted by natural flow.  They have not funneled any water to any one particular area.  If they were to fix that and it did not work are they liable. 

 

Mayor Kelly stated that he has met with the church as recently as two weeks ago and they are reviewing a proposal that the City had made to them in July to try to correct the problem.  At this meeting Alderman Cross of Ward 1 attended and their concern is that they have not changed anything on their property in 40 years.   Their concern with the proposal that the City made was, and this came from their attorneys, that if they did something and it did not work then they could be held liable.  To build a retention center that would solve the problem is a few hundred thousand dollars and they do not have that kind of money.  His proposal was this could be a City project and the City could accept some of the responsibility or liability.  They are taking the proposal back to their board.  

 

Through the effort of Alderman Cross working with MSD they have done a preliminary design and cost estimate to build a storm water sewer to relieve that runoff from Mt. Calvary and also the additional runoff going down Parkside to the bottom of the hill.  In their continuing study of the White Avenue sewer this will help that sewer project as well as relieving the concerns that the Parkside residents have from this runoff.  Their initial estimate for the project is about $500,000.  The City is trying to schedule a meeting with them to see how soon they can move forward on the project.  MSD has some funding sources they are looking at to try to correct those problems.  They have a point system they use and this received a very high number, which means it would receive a high priority because of the number of residents that it affects. 

 

Alderman Wynn suggested to the Board that they should never go to an employee with a compliant.  They should go to their boss and then that person can solve the problem.  The employee does not have what it takes to stop or start something.  Before someone ever goes to the newspaper everyone on the Board should have a chance to discuss the issue.  It should be the last resort to put the City in the newspaper with a negative attitude.  Separate from the Board voting together, they have no power individually.  They are a committee of the whole. 

 

Rick Bauer – 2850 Lawndell came before the Board and stated that there is a point that is being overlooked which is perception.  Perception is reality whether you like it or not.  It is fine to help the church but the perception is that the City does not really care what happens to those people.   

 

Alderman Leahy stated that Alderwoman Jepsen referred earlier to a letter that was sent to Mr. Seemayer basically requesting what the proper procedure and criteria is for the City to be involved in doing a project for somebody.  Is that letter going to be turned over to one of the committees to be looked at and evaluated or are there procedures in place. 

 

Mayor Kelly stated that Mr. Seemayer just received that letter today.  Alderwoman Jepsen requested a written response to the letter.  The position of the City in the past has been that in instances where someone calls up and asks for some assistance whether it be Mt. Calvary, St. Mary Magdalen, Brentwood Congregation or whatever the organization, if the City Administrator feels that it is an appropriate thing to do and within the realm of the City to help that organization it has been left up to the discretion of the City Administrator to do that.  At this time unless the Board of Aldermen directs Mr. Seemayer to do something different his feeling is that it would be very hard to legislate good will.  It is one of the things that have built the community.  It would be very difficult to say that every time someone calls up and asks for something you are going to have a committee meeting to have that approved.

 

Alderman Leahy stated that he is not opposed to allowing the City Administrator discretion in a good neighbor policy. 

 

Kevin Keaugh – 2853 Manderly came before the Board and stated he would like to congratulate everybody on the great Brentwood Days.   The idea of parking on one side of the street was greatly appreciated being a resident of that area.  He thanked everyone for everything they did.

 

INTRODUCTIONS, READINGS, AND PASSAGE OF BILLS AND RESOLUTIONS

 

Bill No. 5253 on hold

 

Motion was made by Alderman Marshall, second by Alderman Golfin to place Bill No. 5253 on hold.   Roll call:  Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Kramer, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

1st and 2nd Readings of Bills No. 5251 and 5252

 

Motion was made by Alderman Cross, second by Alderman Wynn to give Bills No. 5251 and 5252 first and second readings.  Roll call:  Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Kramer, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

Bill No. 5251 – Professional Service Agreement

 

City Attorney Murphy gave Bill No. 5251, AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF BRENTWOOD, MISSOURI TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH WOOLPERT LLP WITH RESPECT TO THE BRENTWOOD COMPREHENSIVE PLAN UPDATE; PROVIDING FOR THE EFFECTIVE DATE OF THIS ORDINANCE; AND, PROVIDING FOR THE REPEAL OF ALL CONFLICTING ORDINANCES, its first and second readings.   

 

Alderman Kramer read a synopsis of Bill No. 5251:  This Bill would approve a contract with Woolpert LLP for the purpose of updating the comprehensive plan.  The contract amount is $90,900 and the process should take eighteen months. 

 

Alderman Marshall asked what happens to the Comprehensive Plan Committee after the comprehensive plan update is finished.

 

Mayor Kelly stated their job is to go through the comprehensive plan process.  Once the plan is presented to the Board of Aldermen it dissolves. 

 

Alderman Leahy stated that in this year’s budget the Ways and Means Committee and the Board approved a $50,000 expenditure for the comprehensive plan.  With this contract you are looking at $90,900.  The City would be allocating another $40,900 into the budget and making a cumulative $90,900 over two years. 

 

Mayor Kelly stated that one of the things that have taken this process longer is finding the funds to do it.   They had budgeted $50,000.  Once the Committee had solicited bids, the firms came in with their numbers, which was higher than what they had anticipated.  In order to do the proper plan this is what they think they need.  The plan now is to use the $50,000 to start the process.  As part of next year’s budget they will allocate the additional funds. 

 

Don Biemdiek stated that the Committee initially thought they could get this job done for a lot less money.  They thought they knew a lot but the more they worked together they discovered that they need a professional.  They took a lot of time interviewing people, etc. and he is pleased to say that they have found an excellent resource that has knowledge, depth and skill that the committee does not possess.  1/3 of the cost is allocated to public participation.  One of the things they have discovered is that people have many ideas but they do not necessarily come and tell their elected representatives about those ideas.  They churn amongst themselves.  This public participation process will involve a survey where people will be asked to respond.  He encouraged the Board to encourage their constituents to take an active part in participating in the process.

 

Alderman Golfin stated that he and Alderman Wynn attended the Missouri Municipal League meeting recently.  One of the sessions he attended was presented by some very good planners from Kansas City.  The emphasis was that you need to have a good comprehensive plan and that the plan is guidance for the Planning and Zoning Commission and for the city as to how future developments will go.  He is glad to see that the City is doing a real review for the comprehensive plan. 

 

Alderman Robertson thanked Chairman Biemdiek and the volunteers on the Committee who put time and expertise into the process.  They will need public comments.  When they use the word development there will be development of some kind.  Either they will develop or rot in place.  They need to direct the development whether in residential or commercial areas. 

 

Alderman Kramer stated there was a question that came up a while back about something in the City Charter that precluded an existing board from binding a future board which is why they couldn’t issue more than a one year contract.  In this case how are they getting around that?

 

Mayor Kelly stated that in practically municipalities enter into more than one year contracts all the time in order to operate.  Technically they cannot.  For example, no trash contractor would have entered into a contract of year at a time. 

 

Motion was made by Alderman Leahy, second by Alderman Wynn to approve and adopt Bill No. 5251.  Roll call:  Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Kramer, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

The Mayor thereupon declared Bill No. 5251 duly passed and signed same into approval thereof.  Said Bill was given Ordinance No. 3951.

    

Bill No. 5252 – TIF Bonds

 

City Attorney Murphy gave Bill No. 5252, AN ORDINANCE AUTHORIZING THE ISSUANCE OF THE TAX INCREMENT REFUNDING AND IMPROVEMENT REVENUE BONDS (8300 EAGER ROAD PROJECT – PHASE 1) SERIES 2004 AND TAX INCREMENT REVENUE NOTES (8300 EAGER ROAD PROJECT – PHASE 2) SERIES A AND B OF THE CITY OF BRENTWOOD, MISSOURI, APPROVING CERTAIN DOCUMENTS RELATING THERETO AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION WITH THE EXECUTION AND DELIVERY OF THE BONDS, its first and second readings.

 

Mark Grimm – Gilmore & Bell – Bond Counsel on the project came before the Board and stated that there are a couple of minor revisions to the trust indenture.  Mr. Grimm distributed the revised pages to the trust indenture.  When bond issues are sold the selling takes place in the few days before final action by the governing body.  In this case that occurred last Thursday before the Board packets went out.  In the interest of getting the documents out for the packets he discovered that he had a couple of blanks in the trust indenture.   This bond issue is intended to refinance the outstanding TIF notes relating to the Hanley and Eager Redevelopment project.  By doing the refinancing the interest rate is reduced 1.4%, from 6.5% to 5.1%, which results in an approximate savings to the City over the life of the bond issue net present value savings of $600,000.   What is extraordinary about this financing is the bonds are callable in three years, which is a phenomenally short call provision on a bond.   If there is an opportunity to refinance that at a lower savings or if phase 2 develops and refinancing is done to facilitate that project it is a great provision in the documents to give the City the most flexibility possible with respect to the development of that project. 

 

Alderman Golfin stated Mr. Grimm mentioned the bonds being callable in three years.  Is that for refinancing if desirable?  Is that at three years or any time after three years?

 

Mr. Grimm stated both, at and anytime after for any reason.

 

Alderwoman Jepsen stated that on a lot of loans people anticipate a certain return on their money and there are prepayment penalties.  Is the City into anything like that?

 

Mr. Grimm stated the notes that are being refinanced were purchased by Great Southern Bank as part of the overall financing for the initial construction of the project.  These documents are very clear that there is a three-year call protection and that these bonds can be redeemed November 1, 2007 at par without premium.  Those documents were also equally clear that there was a no call protection that they could be prepaid at anytime without penalty. 

 

Alderman Leahy directed his comments to Mr. Grimm.  He stated in Mr. Grimm’s counseling for the City this is private sale of the bonds versus a public sale of the bonds.  He is looking for the due diligence of making sure that as they make these transactions they have done the best homework of negotiating to get the decent rate.  What is the difference between making it public versus private for the City?

 

Mr. Grimm stated certain types of bond issues are sold at a true competitive sale.  The City will pick a date in the future and advertise that it intends to sell those bonds.  The low bidder will purchase the bonds.  That is done most commonly on general obligation bonds of the City.  Those are bonds approved by the voters and payable from the full faith in credit from an unlimited property tax levy to repay the debt.  Because of the very specific nature of the bond issues and the peculiarity of the transaction do not lend themselves to a true competitive sale.  He would put in that category TIF obligations.  He is aware of no city in the state that has done a true competitive sale of a TIF obligation.  A general obligation bond for Brentwood is the same as a general obligation bond for any other city.  Everybody knows what the revenue stream is payable from property taxes.  TIF obligations are payable from revenues of the project, so it requires a lot more diligence on the part of the investment banking firm to make sure that those obligations are suitable for their clients to fulfill their obligations on the securities laws.  Those obligations are typically sold through a negotiated underwriting where the city enters into an agreement with a single investment-banking firm to purchase the bonds and resell those bonds to its customers.  In the St. Louis area there are a couple of firms that have done a lot more of these types of obligations than other firms.  Stifel, Nicolaus & Company who has underwritten all of the city’s TIF does more TIF obligations.   They have done more TIF transactions than any other investment-banking firm in the state.  Certainly they are very well experienced at doing these types of transactions.   They understand the market and how to get good interest rates for the municipalities. 

 

Alderman Leahy stated that the bills in front of them basically states that the City is authorizing by the sale of this a cost of $365,000, which will come out of the TIF payments.   They are looking at $900,000.  You take away the incurred cost and that is how you get the $640,000 of actual savings on the TIF project to get the City to where this makes it a reasonable course of action.  The public private conception is that as Board members they are doing due diligence to make sure that they are watching what they are doing as City officials and keeping things in an open form for where they are at.  He appreciates the counsel that Mr. Grimm and his firm gives the City to make sure they stay attentive to areas that they could see savings for the City and expenses.

 

Alderman Kramer stated that Article 2, page 10, references the amounts of money that are numerated there.  Some months ago the City extended an additional amount of money.  Is that included in this amount?

 

Mayor Kelly responded yes.

 

Alderman Kramer read a synopsis of Bill No. 5252:  This Bill would allow the $8 million in TIF notes issued for the Meridian Project to be sold publicly as TIF bonds.  The interest rate would be reduced from 6.5% to 5.1% and the expected life of the TIF bonds would be eleven years.  TIF notes are normally “refunded” as TIF bonds once the project has demonstrated to the financial markets that it is stable.  When TIF notes are “refunded” as TIF bonds the interest rate is reduced and the expected like of the TIF is shortened. 

 

Motion was made by Alderman Leahy, second by Alderman Robertson to approve and adopt Bill No. 5252.  Roll call:  Alderwoman Jepsen, yes; Alderman Marshall, yes; Alderman Leahy, yes; Alderman Golfin, yes; Alderman Kramer, yes; Alderman Robertson, yes; Alderman Wynn, yes; Alderman Cross, yes.

 

The Mayor thereupon declared Bill No. 5252 duly passed and signed same into approval thereof.  Said Bill was given Ordinance No. 3952.

 

ACCOUNTS AGAINST THE CITY

 

Motion was made by Alderman Marshall, second by Alderman Wynn to approve the revised warrant list dated 9/20/04.  All in favor none opposed. 

 

Alderman Leahy stated the CDG Engineering expense states legal service.  He asked for clarification on that expense.

 

City Administrator Seemayer stated that it should be listed as engineering service, not legal.  It is the work they have been doing on the study of the Helen Avenue storm water project. 

 

Alderwoman Jepsen asked about the $8,991.00 listed under park as transportation for summer programs for Laidlaw.  Is that covered by the fees collected through the Parks and Recreation Department?

 

City Administrator Seemayer stated that is correct.   It is for the various programs they use through the summer to transport either adults on trips or children at day camp to various activities.  Everybody is charged fees to cover whatever type of program it is. 

 

REPORTS OF COMMITTEES AND DEPARTMENT HEADS:

 

Mayor’s Report

 

Brentwood Days

 

Mayor Kelly expressed appreciation to the City employees and staff that put Brentwood Days celebration together.   The City has been very fortunate for a number of years to have good weather and great turnout.  One of the processes started last year was trying to solicit corporate donors to help offset some of the cost for Brentwood Days.  Last year the City raised about $9,000 from donations.  This year they increased that to about $12,500.   The City appreciates their support because it helps the City to put on a good festival and make it something that families can come out and enjoy and not have to spend a fortune doing it. 

 

Housing

 

Mayor Kelly stated that one of the biggest issues facing Brentwood in the future is the housing.  How do they transition into modern housing?  It is important as they move through that process they look at trends and other communities around Brentwood and further away from Brentwood as well.  One of the things that is staggering is the amount of money that is leaving St. Louis County.  High-income wage earners are leaving St. Louis County and moving further out.  One of the big indicators is how many new home applications or permits are being put in by communities further out like St. Charles, O’Fallon, Wentzville and so forth.   People in our communities are moving out there because they can get a lot more for their money and get the type of homes they want.  Brentwood as a community needs to see how they can attract those people as well.  That is why the comprehensive plan is so important to look at some of those things and decide what direction the municipality wants to go. 

 

Public Safety Committee – No report

 

Public Works Committee – No further report

 

City Engineer – No report

 

Parks – No report

 

Zoning Administrator – No report

 

Ways and Means Committee – No report

 

Planning and Zoning – No report

 

City Attorney – No report

 

City Clerk/Administrator

 

City Administrator Seemayer stated that they will be getting a memo that had been discussed previously at the Board meeting pertaining to a past personnel lawsuit and the history of that.

 

Director of Economic Development

 

Director of Economic Development Shelton stated that the Comprehensive Plan Committee would hold a meeting Wednesday, October 20th in the Council Chamber.

 

Mayor Kelly stated that he received a letter of resignation from Art Oppenhiem, former Mayor and long time Brentwood resident.  He and his wife are moving out of Brentwood.  He appreciates everything Mr. Oppenhiem has done for the community, not only in the present being part of the Comprehensive Plan Committee but everything he has done in the past. 

 

Excise Commissioner – No report

 

Library – No report

 

Municipal League

 

Mayor Kelly stated that he was asked to serve on the MML Legislative Committee, which they will look at issues in St. Louis County and making recommendations to any state legislation changes needed in St. Louis County.

 

Alderman Golfin stated he and Alderman Wynn have submitted a short report on the summary of the MML meeting.  Copies of the handouts are available for viewing if anyone is interested.

 

Waste Management Commission – No further report

 

Storm Water Management  - No further report

Communication – No report

 

Insurance Committee  - No report

 

Historical Society – No report

 

UNFINISHED BUSINESS

 

Alderman Marshall stated that he talked with several people at the festival and a lot of people were upset because the churches that the City helps are serving residents that live in Brentwood.  It is a good thing that they have cooperation between the schools, churches and community. 

 

Alderman Cross stated that she had several phone calls, emails and people talking to her at Brentwood Days.  They are happy with the fact that the City does things like that to help out.  She does not think it is so complicated that it needs to have a lot of guidelines and rules.  It has worked out fine so far and she would like to see the City continue in the direction it has been going. 

 

NEW BUSINESS

 

Ward 3 meeting will be held on Tuesday, September 28, 2004 at 7:00 p.m.

 

Mayor Kelly stated that they are very excited that the Brentwood Promenade is fully leased again.  Heritage Furniture will be occupying the Sports Authority facility.  They have applied for their demolition permit and are proceeding to do work on that building.  Thomasville Furniture will be moving in to the former Gateway Computer space. 

 

The DCM Project has gotten some leases on some of the office space in the first building.  They are also excited that they have a letter of intent for the first floor of the third building, which is right next to the Sports Authority facility for a Chili’s Restaurant.  If they do not move forward they have a backup contract from Red Robin Restaurant. 

 

ADJOURNMENT

 

Motion was made by Alderman Kramer, second by Alderwoman Jepsen to adjourn the meeting at 8:50 p.m.  All in favor none opposed.

 

                                                                                                            ss/Pat Kelly               

                                                                                                Pat Kelly, Mayor

 

Attest:

 

            ss/Chris Seemayer        

Chris Seemayer, City Clerk